⭐ Article #5: Common GST Mistakes Small Businesses Make — And How to Avoid Them (2025 Guide)

By CA Shiwali & Co., Chartered Accountants, New Delhi

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Running a small business in India means you must comply with GST — but many business owners unknowingly make mistakes that can lead to penalties, notices, and blocked ITC.

Here’s a simple guide to the most common GST mistakes and how you can avoid them in 2025.

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🔶 1️⃣ Not Filing GST Returns on Time

Even if you have no sales, you MUST file NIL returns.

Late filing leads to:

• Late fees

• Interest

• Auto-blocking of e-way bills

• Risk of suspension

⛔ Many small businesses ignore GSTR-1 or GSTR-3B deadlines.

Solution:
Set monthly reminders or hire a CA for monthly compliance.

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🔶 2️⃣ Incorrect or Missing Invoices

GST invoices must include:

• GSTIN

• Invoice number

• HSN code

• Tax rate

• Reverse charge applicability

• Place of supply

Errors cause mismatches and ITC issues.

Solution:
Use proper billing software or CA-certified invoice formats.

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🔶 3️⃣ Claiming Incorrect Input Tax Credit (ITC)

This is the #1 reason businesses receive GST notices.

Common mistakes:

• Claiming ITC not reflecting in GSTR-2B

• Claiming ITC on blocked items (car purchase, personal use items)

• Claiming ITC after the deadline

• Wrongly claiming ITC for exempt supplies

Solution:
Match ITC with GSTR-2B every month before filing returns.

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🔶 4️⃣ Not Reconciling Books with GST Returns

If your:

• Sales in books ≠ GSTR-1

• Tax paid ≠ GSTR-3B

• ITC in books ≠ GSTR-2B

→ You may receive scrutiny or mismatch notices.

Solution:
Monthly or quarterly reconciliation with the help of a CA.

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🔶 5️⃣ Charging Wrong GST Rate

Many businesses charge:

• 18% instead of 12%

• 5% instead of 18%

• GST on exempt items

This causes short payment or excess collection, both of which are penalized.

Solution:
Get the correct GST rate confirmed by a professional.

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🔶 6️⃣ Not Maintaining Proper Records

GST requires maintaining:

• Sales register

• Purchase register

• Expense register

• Stock register

• Input/Output tax register

Solution:
Digital bookkeeping or outsource accounting to a CA firm.

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🔶 7️⃣ Ignoring Reverse Charge Mechanism (RCM)

RCM applies when you purchase:

• Services from unregistered dealers

• Legal services

• Transport (GTA)

• Security services

• Import of goods/services

Businesses often ignore RCM and end up with penalties.

Solution:
Identify all RCM transactions monthly and pay tax accordingly.

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🔶 8️⃣ Not Updating GST Registration Details

You must update GST details if you change:

• Address

• Business activity

• Mobile number

• Email

• Trade name

Failure = risk of cancellation.

Solution:
Apply for amendment through the GST portal.

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🔶 9️⃣ Mismatched GSTR-1 and GSTR-3B

If you report higher sales in GSTR-1 but lower tax in GSTR-3B, a notice is almost guaranteed.

Solution:
Always reconcile both returns before filing.

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🔶 1️⃣0️⃣ Not Taking Professional Help

Small businesses try to manage GST on their own and end up making costly errors.

Solution:
Hire a CA to handle:

• GSTR-1

• GSTR-3B

• ITC reconciliation

• Annual return GSTR-9

• GST audit

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🏢 Need Hassle-Free GST Filing & Support?

CA Shiwali & Co., Chartered Accountants – New Delhi
We provide:
✔ GST Registration
✔ Monthly GST Filing
✔ ITC & Books Reconciliation
✔ GST Notice Handling
✔ Accounting & Tax Services
✔ Audit & Assurance
✔ Company Law Compliance

📞 Call/WhatsApp: 9266032777
🌐 Website: Cashiwali.com